Procurement Engineering
Do you have Redundant Purchasing Processes?Approvals can be done more efficiently with online e-procurement!

One of the most frustrating areas of any business is the paper purchase process. Approvals are done the old fashioned way, signature on paper and then mailed around the company before the purchase can be executed. This process can take several days or even longer because of the redundant nature of pushing paper.

Managing paper purchase orders through a tired old antiquated interoffice mail system seems ridiculous with technologies like web based software and the internet becoming more main stream. Even e-mail can now travel the globe within 60 seconds, but a paper purchase order may be stuck in limbo for weeks within a building before it is finally approved.

There is a better way!

If you are considering replacing your tired old paper based purchasing process, you should consider the benefits of an online e-procurement tool. Many times a department has redundant purchasing rules that have developed over time that can waste time and productivity that can easily be rectified with a tool that helps track each and every purchase requisition.

With an E-procurement system each requester can simply build an electronic shopping cart, click their way through a screen or two build an electronic requisition to be sent seamlessly through a designated approval process.

If the order is stalled, there is an easy way to find it and provide a gentle reminder to the person holding up the order to review and process the transaction. Approval routes or workflows can be developed to mimic the current rules or in many instances, used as a catalyst to consolidate those processes into a more refined set of routes that make sense in today’s business climate.

In summary, tracking a purchase requisition through the entire lifecycle is easily done and redundant purchasing processes and approvals can be much more efficient using an e-procurement tool.